Keep Your Driver Qualification Files Up to Date and Avoid DOT Fines!

Driver hiring and tracking files are a mandatory requirement by the DOT during any audit or inspection. These files are required for all hired drivers, whether they are owner-operators or company employees.

Here are the benefits of having a digital driver qualification file:

• Access anytime, anywhere: your files are always available when you need them.

• Fast and secure sharing: easily provide documentation during audits or inspections.

• Simplified hiring process: efficiently select and verify potential drivers online.

• Risk reduction: minimize fines, penalties, or lawsuits by ensuring your driver files are complete and accurate.

  
  

According to the FMCSA, violations related to driver qualification files account for nearly 20% of critical and acute violations over the past five years. The most common causes of these penalties are simple record-keeping errors.

Essential Documents Every Company Should Keep

• DOT employment application with the last 3 years of work history.

• Motor Vehicle Record (MVR) from the last 3 years.

• Copy of the CDL license.

• Copy of the medical certificate.

• Request and review forms for driving records.

• Violation certification and acknowledgment of alcohol and drug policies.

• Consent for Clearinghouse queries and negative drug test results.

• Annual Clearinghouse search.

• DOT supervisor course certificate.

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Keeping your driver qualification files up to date not only ensures DOT compliance, but also protects your company from costly fines and improves operational safety.

For more information on optimizing driver qualification file management and enhancing compliance, consult our specialized guides and resources.